Procurement is the process of specifying and buying goods or services, evaluating bids, and negotiating contracts with providers.
There are rules set nationally that require NHS organisations to tender services in particular circumstances and in a particular way.
Haringey CCG is committed to providing the best possible services for people in Haringey and will procure services in a manner that is open, transparent, non-discriminatory and fair to all potential providers.
You can read more about how we do this in our Clinical Procurement Strategy.
Pre-Qualification Questionnaires (PQQs)
Haringey CCG normally uses a two stage tendering process. In the first stage, all potential providers who have expressed an interest in submitting a tender for the contract are asked to complete a Pre-Qualification Questionnaire (PQQ).
The responses contained within this document will be used by the CCG to compile a shortlist of those providers whom it will invite to submit a tender.
Some residents have said that they would find it useful to see an example of a PQQ on our website to see the kind of questions asked. It’s often a really long document, as you will see from the example we have provided, so we have tried to summarise the key points below.
The Pre-Qualification Questionnaire is divided into two sections:
- Section 1 describes the process that will be followed by the CCG to guide potential bidders.
- Section 2 requires bidders to provide evidence that they satisfy the CCG's requirements to be considered for the second stage of the tendering process (invitation to tender).
Section 2 of the PQQ includes a number of ‘pass/fail’ questions. If a bidder is judged to have failed in any of these areas, they won’t be invited to the second stage of the process. Examples include:
- Failure to provide required audited accounts and financial information to demonstrate financial stability
- On-going liabilities which threaten solvency
- Failure to comply with the insurance requirements
- Failure to include an appropriate statement of health and safety policy
- Failure to confirm the operational requirements
- Failure to provide a duly completed conflict of interest declaration and any unresolved conflicts of interest
Please note that this is just an example of a PQQ, but we hope it gives you an insight into the kind of information that is asked for at this stage of a procurement process.
Managing Conflicts of Interest and the Register of Procurement Decisions
In accordance with the requirements of Managing Conflicts of Interest: Statutory Guidance for CCGs published in December 2014 by NHS England, CCGs must maintain a register of procurement decisions taken, which includes the details of the decision, who was involved in making the decision, a summary of any conflicts of interest in relation to the decision and how this was managed by the CCG. This enables the CCG to demonstrate that it is acting fairly and transparently and in the best interest of its patients and local population. Download Haringey CCG's Procurement Decisions Register here.